How to Add Holidays to Shared Outlook Calendar
Adding holidays to a shared Outlook calendar can help ensure that everyone in your organization is aware of important dates and can plan their schedules accordingly. Whether you’re managing a team or just want to keep track of public holidays, this guide will walk you through the steps to add holidays to your shared Outlook calendar.
Step 1: Open Outlook and Access the Shared Calendar
To begin, open Microsoft Outlook and navigate to the calendar view. If the shared calendar is not already visible, you can add it by clicking on the “Calendar” button on the bottom left corner of the Outlook window. Then, click on “Open Calendar” and select “Shared Calendar” from the dropdown menu. Choose the specific shared calendar you want to add holidays to, and click “OK.”
Step 2: Create a New Event for Each Holiday
With the shared calendar open, click on “New Event” in the ribbon at the top of the window. Fill in the necessary details for the holiday, such as the date, time, and subject. For the date, make sure to select the correct day and year. You can also add a description of the holiday to provide more information to your team.
Step 3: Set the Event to Repeat Annually
To ensure that the holiday is added to your calendar every year, click on the “Repeat” button in the event details. In the “Repeat” dialog box, select “Yearly” from the dropdown menu. You can then specify the exact date or day of the week on which the holiday falls. Make sure to check the “End Date” box and set an appropriate end date for the event, such as December 31st of the year the holiday is no longer observed.
Step 4: Assign the Event to the Shared Calendar
By default, new events are created in the calendar you are currently viewing. To assign the holiday event to the shared calendar, click on the “Assign To” button in the event details. From the dropdown menu, select the shared calendar you want to add the holiday to. This will ensure that all team members can see the holiday on their calendars.
Step 5: Save and Close the Event
Once you have completed the above steps, click “Save & Close” to add the holiday to your shared Outlook calendar. The event will now appear on the shared calendar for all team members to view and reference.
Conclusion
Adding holidays to a shared Outlook calendar is a straightforward process that can help ensure that your team stays informed and organized. By following these simple steps, you can easily add holidays to your shared calendar and keep everyone on the same page.
